Privacy Policy

Name and address of the controller

The controller within the meaning of the EU General Data Protection Regulation and other national data protection laws in the member states and other legal provisions related to data protection is Universität Duisburg-Essen (UDE)

General information about data processing

1. Scope of processing of personal data

We process personal data only of those users who submit abtracts to our website.

2. Legal basis for the processing of personal data

Where we obtain the data subject’s consent to the processing of personal data, the legal basis is provided by Art. 6 (1) (a) General Data Protection Regulation (GDPR).

Where the processing of personal data is necessary for the performance of a contract to which the data subject is party, the legal basis is provided by Art. 6 (1) (b) GDPR. This also applies to any processing required in order to take steps prior to entering into a contract.

Where the processing of personal data is necessary for compliance with a legal obligation to which our company is subject, the legal basis is provided by Art. 6 (1) (c) GDPR.

Where the vital interest of the data subject or another person requires the processing of personal data, the legal basis is provided by Art. 6 (1) (d) GDPR.

Where the processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party and where such interests are not overridden by the interests, fundamental rights and freedoms of the data subject, the legal basis for the processing is provided by Art. 6 (1) (f) GDPR.

3. Data erasure and retention period

We will erase or block the personal data of a data subject as soon as the specific purpose of retention ceases to exist. A further retention may happen where this is required by European or national lawmakers in EU regulations, national laws or other provisions applying to the data controller. We will also block or erase the data upon expiry of a legal retention period stipulated in any of the rules referred to above, unless it is still necessary to retain the data for concluding or performing a contract.

Contact sheets, input masks and email contact

1. Description and scope of data processing

If you contact us via the displayed email addresses we will store the personal data submitted with the email.

We do not disclose any data to third parties in this context. The use of the data is only for processing the corresponding conversation.

2. Legal basis for data processing

The legal basis for processing data is provided by Art. 6 (1) (a) GDPR where the user has given consent.

The legal basis for processing data submitted by sending an email is provided by Art. 6 (1) (f) GDPR. Where the email communication is aimed at concluding a contract, the additional legal basis for processing is Art. 6 (1) (b) GDPR.

Web analysis via AWStats

1. Scope of the processing of personal data

Our websites use the open-source software tool AWStats (http://www.awstats.org/) to analyse our users’ browsing patterns. Among other things, this software reads what is called the HTTP user agent string. When subpages of our websites are accessed we collect the following data:

  • Information about the type of browser and the specific version used
  • Operating system of the user
  • IP address of the user
  • Resulting from this: Origin of the request (organisation, country, town)
  • Internet service provider of the user
  • Date and time of the request
  • Pages viewed within our system.
  • Length of stay
  • Websites from which the user’s system was referred to our websites

The software runs exclusively on our own servers.

2. Legal basis for data processing

The legal basis for the processing of the users’ personal data is provided by Art. 6 (1) (f) GDPR.

3. Purpose of data processing

The processing of our users’ personal data gives us the opportunity to analyse their browsing patterns. By analysing the collected data we are able to understand how individual components of our websites are used. This helps us continuously improve our websites and their user-friendliness. These purposes constitute our legitimate interest in the data processing under Art. 6 (1) (f) GDPR. By anonymising the IP addresses the users’ interest in the protection of their personal data is sufficiently taken into account.

4. Retention period

AWStats only saves data in an anonymised way and for statistical purposes. A person-related analysis is not possible.